Privacy Policy

Data Privacy Policy for Hong Kong Trustees’ Association Ltd.

This privacy policy sets out how Hong Kong Trustees' Association Ltd (“HKTA”) uses and protects any information that you give HKTA when you use this website.

HKTA is committed to ensuring that your privacy is protected according to the Personal Data (Privacy) Ordinance (“PDPO”). Should we ask you to provide certain information by which you can be identified when using this website (“Personal Data”), then you can be assured that it will only be used in accordance with this privacy statement.

HKTA may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

We may collect the following Personal Data:

• name and job title
• contact information including email address
• demographic information such as postcode, preferences and interests
• if the applicant is a company, information on the applicant’s contact person including; the contact person’s name, title, address; telephone no.; and fax no.;
• other information relevant to customer surveys and/or offers

What we do with the Personal Data we gather

We require these Personal Data to understand your needs and provide you with a better service, and in particular for the following reasons:

• Internal record keeping.
• We may use your Personal Data to improve our services to our members.
• We may periodically send promotional emailsabout new products, special offers or other information which we think you may find interesting using the email address which you have provided. 
• From time to time, we may also use your Personal Data to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use your Personal Data to customize the website according to your interests.

Any Personal Data collected from you will only be used for the specific purposes mentioned at the time of collection.

Security

We are committed to ensuring that your Personal Data is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the Personal Data we collect online.

Retention of your Personal Data

We will retain your Personal Data only for so long as it is necessary for fulfilling the purposes for which they are collected. After that time, unless we are under any legal or regulatory obligation to keep your Personal Data, your Personal data will be erased.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your Personal Data

If you have previously agreed to us using your Personal Data for direct marketing purposes, you may change your mind at any time and restrict the use of your Personal Data by writing to or emailing us at [email protected]

We will not sell, distribute or lease your Personal Data to third parties unless we have your permission or are required by law to do so. We may use your Personal Data to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of Personal Data which we hold about you under the Personal Data (Privacy) Ordinance. A small fee will be payable. If you would like a copy of the Personal Data held on you please write to Hong Kong Trustees’ Association Ltd, c/o Deacons 6/F, Alexandra House, Chater Road, Central, Hong Kong.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any Personal Data found to be incorrect